Check out my simple system for organizing homeschool records. I’ve put together an instructional video to walk you through how to set it up and how to use it. I also included instructions in this post with helpful links to supplies and forms that you may want to use.
Can’t see the video? Click here.
(This post contains affiliate links. Read my full disclosure here.)
Supplies Needed for Your Homeschool Records System
Here are the supplies you will need to put together your own homeschool records system. It can be very helpful to color-code your kids so that each child has their own color of folders.
- File box (I use this one.)
- 14 hanging file folders per child
- 13 file folders per child
- 1 hanging file folder for your school records (optional)
How to Set Up Your Homeschool Records System
- If you are using a “School Records” folder then label one hanging file folder accordingly.
- Stagger the tabs on your 14 hanging file folders. Label the first one with your child’s name and then continue to label the rest of the tabs “Kindergarten” through “12th grade”.
- Label your 13 file folders “Kindergarten” through “12th grade” and put them in the hanging file folder that has your child’s name on it. This will be your child’s cumulative folder.
Using Your Homeschool Records System
Now that your supplies are purchased and your homeschool records system is set up, it’s time to start filing all those important homeschool records. Below is a list of what records I keep in each folder. Please make sure to check your state homeschool laws and tweak my system so that you are in compliance with your state laws.
School Records Folder
- Copy of our Private School Affidavit*
- Course of Study for 1st through 6th grade*
- Course of Study for 7th through 12th grade*
- Faculty qualifications*
- Attendance records*
- Copies of correspondence with the public school when we withdrew our oldest
- Philosophy of education
*Required in California for private homeschools.
In the front of the folder:
In each grade specific folder:
- Proposed Course of Study for the appropriate year
- Reading record list
- Extra-curricular activities list
- Field Trip list
- Report Card or Evaluations
Kindergarten through 12th Grade Hanging File Folders
- Samples of their work from each subject
- Photographs of any projects or science experiments they did that year
That’s it! I hope this homeschool records system helps you to stay organized. I’d love to hear how it is working for you once you have it all set up.
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